Rigour and complexity – two words that aptly describe the current state-of-play for financial regulation and AML. The nature of financial crime is changing: from the increase in the use of AI to the changing regulatory landscape, new problems are requiring new solutions from businesses.
Many companies are already putting measures in place, such as upgrading their tech stacks to incorporate software that can streamline the AML process. However, the challenge extends far beyond just technology. Truly effective combat against financial crime requires an approach that integrates technology, comprehensive understanding of the landscape, and most importantly, strong leadership.
A big task for one person
The role of a Money Laundering Reporting Officer (MLRO) is both critical and challenging. Tasked with the comprehensive oversight of a firm’s anti-money laundering (AML) efforts, MLROs often find themselves wearing multiple hats, navigating both the landscape of regulatory requirements as well as often juggling responsibilities in another part of the business such as operations, business intake, or as a fee-earner.
They are also responsible for overseeing the firm’s risk assessment and management strategies, ensuring that the business can identify, understand, and mitigate the various risks it may encounter. This involves a continuous cycle of monitoring, reporting, and updating the firm’s policies in response to both internal and external changes.
As if this isn’t enough, MLROs are also expected to create and implement in-house training programs aimed at raising awareness and understanding of AML regulations among employees, including the c-suite. They must continually build a culture of compliance, identifying weaknesses and ensuring the organisation meets AML regulatory standards to avoid penalties or more severe consequences.
With such a broad and demanding set of responsibilities, it’s clear that MLROs require significant support and resources to effectively manage the challenges they face. It is not a job that one person can complete effectively alone. So how can businesses get the most out of their MLRO?
How technology can help
For some, the answer to this issue is hiring extra people to help the MLRO. The same goes for MLROs asking for more budget to run their compliance function more efficiently and enact requests from their frontline staff. This is not a luxury that all businesses can afford. But failing to be compliant isn’t something that they can afford either; this is exactly why MLROs need technology to help supplement their efforts.
Software solutions can address these challenges head-on by automating the collection and verification of data, as well as using tools that integrate with other public records to shed light on beneficial ownership and verify identification documents. These technologies can directly access public records to gather necessary information, significantly reducing the manual effort required from compliance professionals. This automation not only minimises the risk of human error but also ensures a more accurate and comprehensive analysis of company structures and beneficial ownership. As a result, MLROs can allocate their resources more effectively, whether they focus on high-level analysis and strategic decision-making or utilising frontline staff more frequently.
Software also offers real-time monitoring and automatic updating of company records, which can detect changes in company details, such as shifts in directorships or share distributions. This capability is crucial for maintaining an up-to-date understanding of the risk profile of their customers, especially when considering the changing international sanctions lists and the constant introduction of new regulatory requirements.
With these tools, businesses can make a significant step towards staying compliant. But it is not the only thing that is required.
The C-suite’s role
While the integration of technology streamlines and enhances the efficiency of these processes, the foundation of a successful compliance strategy lies in the culture of the organisation. This is where the C-suite executives are needed.
Firstly, when senior executives actively participate in and prioritise compliance, it sets a clear example for the entire organisation. This leadership influence helps integrate compliance into the daily operations and mindset of the company, making it a fundamental part of the organisational culture – rather than an afterthought.
It demonstrates to employees, regulators, and the market that the company is committed to operating responsibly and ethically. This then positively impacts the company’s reputation through trust.
By driving strategic decisions that incorporate compliance considerations from the outset, senior executives can lead the business to more sustainable compliance practices. This proactivity can help identify potential risks early, allowing the company to address them before they become problematic.
Worryingly, our recent survey painted a different picture; 39% of c-suite staff had reduced 2024 anti-money laundering budgets. Clearly, a solid commitment to funding compliance strategy is the only way forward.
The bottom line
It is an MLROs job to ensure that businesses stay compliant, but the responsibility of this can not fall on them alone. The whole organisations needs to cultivate a culture of compliance from top to bottom if it aims to meet tehese needs. This starts from the top, meaning that C-suite executives must do everything in their power to instil this culture.
Technology can automate and streamline many aspects of the compliance process. However, the leadership and example set by the C-suite are indispensable in creating an organisation that values and prioritises compliance.
- Cybersecurity
- Fintech & Insurtech